Artise

Team chat with an AI teammate built in

Everything your team knows, one message away.

Artise is a private chat for your business with Ari, an AI assistant, inside every conversation. It keeps your procedures, clients and decisions organized, turns meetings into assigned tasks, files receipts, and answers the questions that used to interrupt your best people.

Book a 30-minute demo See what it does

A private workspace for your company, connected to your systems, in English and Spanish, on the phones your team already has.

OP Operations end-to-end encrypted

MA

María day 3 on the team

@Ari how do we handle a refund over $500?

Ari AI

Refunds over $500 need Luis's approval first:

Log it in the refunds sheet
Ask Luis here with the order number
Process it within 48 hours

procedures/refunds.md · edited by Luis, Mar 3

LU

Luis

@Ari from today's call: Ana sends the Acme quote Friday, Pedro books the truck for Tuesday

Ari AI

Added 2 tasks. I'll remind each of them the morning it's due.

Send Acme quote · Ana · Fri

Book the truck · Pedro · Tue

PE

The problem

Your company's know-how lives in a few people's heads and a hundred group chats.

It walks out the door

When a key employee leaves or goes on vacation, the way things get done goes with them. Nobody wrote it down, or it's buried in a thread from last spring.

Your best people become the help desk

"Where's the price list?" "How do we invoice this client?" Every question lands on the same two or three people, and their real work waits.

Meetings end, work doesn't start

Decisions are made, nobody writes the tasks down, and a week later everyone remembers the call differently.

What changes for your team

An assistant that works where your team already talks.

No new system to learn. People write in the chat like they do today; Ari quietly keeps the notes, the tasks and the paperwork in order.

New hires get answers from day one

Every team, client and project chat keeps its own organized notes: procedures, prices, contacts, decisions. New people ask the chat instead of interrupting a colleague, and the answer says where it came from.

Notes are organized every night, with full change history
Search across all the chats you belong to, never the ones you don't
Step-by-step routines for recurring jobs, written once

MA

@Ari where did we write the supplier's delivery cutoff?

Orders placed before 2 pm ship the same day; after that, next day.
Suppliers chat · suppliers/northline.md

Meetings turn into assigned work

Paste meeting notes or send a voice memo. Action items become tasks with an owner and a due date. Each morning the chat gets what's due; every Monday, a summary per person.

Tap a checkmark to close a task
Rotating duties: who opens, who closes, whose turn it is
Reminders and scheduled reports, in each person's time zone

Due today:

Renew the liability insurance · Sofía

Call back Ramírez about the estimate · Luis

Less paperwork, fewer late fees

Snap a receipt and it's recorded with taxes and category. Track hours per client and send numbered invoices and quotes as PDFs. Get a heads-up before bills, renewals and permits come due.

US sales tax and Mexican IVA, including CFDI invoices (XML)
Forward supplier or customer emails to a chat and they're filed
Expense reports and CSV exports for your accountant

LU

[photo of a receipt] @Ari file this

Recorded: Home Depot, $184.20 incl. $13.95 tax · Materials · Job 214.

One team, two languages

Ari answers each person in the language they write in, and a chat can translate every message automatically between English and Spanish, so your office and your field crew read the same thing.

PE

¿Ya llegó el material para la obra de Oak St?

Translation: Did the materials for the Oak St job arrive?

Also included

The small things that keep a business running.

Morning brief

One message per team each morning: tasks, schedule, bills and reminders for the day.

Shared calendars

A calendar per team or project that syncs to everyone's phone.

"@Ari crew meeting Thursday 7am"

Documents that expire

Licenses, insurance, permits and warranties, with reminders before they lapse.

Read-only pages

Share one note with a contractor or client as a link, always up to date, stoppable any time.

CV help for your people

Help your team improve their own CV and prepare for interviews. It doesn't screen or rank candidates.

Flyers and images

Create a promo image or an event invitation, or find a reference photo.

"@Ari make a flyer for our 10% spring sale"

Polls and scheduling

Quick team votes and "which day works for everyone?"

Voice notes

Talk instead of typing from the truck or the floor; Ari transcribes and acts on it.

Notes on every device

A team's notes can sync to laptops as plain files you can open in Obsidian.

Booking page

Clients pick a free time from your calendar through a link, no account needed; you confirm or it's booked at once.

Chat on your website

Visitors' questions arrive in your team's chat with a draft answer from your FAQ; nothing goes out until someone approves.

Cash, shifts and stock

End-of-day cash count, staff shifts and swaps, stock counts that offer a supplier order when something runs low.

"@Ari we have 12 bags of coffee left"

Paid faster, ready for the accountant

Mercado Pago payment links on invoices, CFDI income recorded, and a monthly pack for your accountant.

Your inbox, with a yes

Connect Gmail or Outlook to ask what's important today; replies are drafted and sent only after you say yes.

Made to fit your business

Connected to the systems you already run.

Every company works a little differently. We adapt Artise to yours: your tools, your processes, your vocabulary, so your team asks one place instead of five.

Your CRMInventoryPoint of sale SpreadsheetsSchedulingYour own API

Your systems, in the chat

We connect Artise to your CRM, inventory, ERP or in-house APIs, so people can ask "what's the stock of item 4411?" or "when did we last invoice Acme?" and get the live answer.

Only where it belongs

Each connection is switched on for the chats you choose: sales data for the sales chat, payroll for the office. Everyone else never sees it.

Alerts from your tools

A new order, a failed payment, a website that goes down: events from your systems arrive as messages in the right team's chat.

Your way of working

Your procedures become step-by-step routines Ari follows, and each chat can have its own role: a sales assistant here, a safety officer there.

Scheduled reports

"Every Monday at 8, send the week's open orders and overdue invoices" - reports built from your own data, delivered to the chat.

Your name on it

Your company's name, logo and colour in the Artise app, your own address (yourcompany.artise.co, or your domain), and room sized for your team.

Getting started

Up and running in a week, not a quarter.

We set up your workspace

A private workspace for your company at yourcompany.artise.co, with nightly encrypted backups, connected to the tools you use. No setup fee.

Your team gets an email

Each person picks a username and password and follows a 3-minute guide to install the app.

Create your chats

One per team, client or project. Ari joins each one and starts its notes.

Just ask

Mention @Ari in any chat and ask. Your knowledge base grows from the conversations you already have.

Privacy and ownership

Your data stays yours.

Artise isn't a shared inbox where your conversations sit next to everyone else's. Each company's workspace runs apart from the others, with its own database, files and encryption keys.

Kept apart: Your workspace is separate from every other company's and closed to the outside Matrix network. No public sign-ups: people join by invitation only.
Encrypted chats: Conversations are end-to-end encrypted on the open Matrix standard.
Need-to-know: Each chat's notes are visible only to that chat's members, and Ari never shows one chat's information in another.
Nothing is lost: Every change to the notes is kept in history and can be undone. Nightly encrypted backups off the server.
No lock-in: Notes are plain text files and the chat is an open standard. If you leave, everything comes with you.
Clear AI costs: Choose the AI provider (Anthropic's Claude or Google's Gemini) and see usage and estimated cost by team.

To answer, the text of a request is sent to the AI provider you choose, under its business API terms. Everything else — chats, notes, files, backups — stays in your workspace.

Examples by type of business

Built for teams of 5 to 200.

Contractors and field services

Job chats with photos, materials receipts per job, crew schedules, bilingual crews.

"@Ari log 3 hours for the Oak St job"

Professional offices

Accounting, legal, real estate and insurance: client procedures, deadlines and renewals, onboarding for new staff.

"@Ari what documents does a new client need?"

Agencies and studios

A chat per client with briefs, decisions and deadlines; time tracking and quotes.

"@Ari what did the client approve last week?"

Restaurants and retail

Opening and closing checklists, rotating shifts, supplier orders and price lists.

"@Ari whose turn is it to close Saturday?"

FAQ

Questions owners ask us

Does my team have to learn new software?

They install one chat app (Element X, free on iPhone and Android) and write messages. Anything they can say to a coworker, they can ask Ari.

Where is our information stored?

In your company's own workspace, kept apart from other companies', on servers in Germany. Chats are encrypted, notes stay in each chat, and backups are encrypted every night. Only the text of a request goes to the AI provider to get an answer.

How much does it cost?

A monthly subscription per person, with no setup fee: we set up your workspace and help your team get started at no extra cost. The price depends on how much AI your team uses; we go through it in the demo.

What happens when someone leaves?

Their account is removed, and everything they documented stays in the team's notes, with the history of who wrote what.

Does it work in Spanish?

Yes. Each chat can be set to Spanish or English, Ari answers in the language you write in, and a chat can translate every message between the two.

Can it replace our accounting software?

No. It captures receipts, hours and invoices and hands clean exports to your accountant. In Mexico the legal invoice is still a CFDI from your PAC; Artise's PDFs are quotes and pre-invoices.

Can we use it for patient or health information?

No. Artise isn't built for protected health information, such as patient records covered by HIPAA in the US, and it doesn't have the agreements with AI providers that this requires. Keep that information in your clinical system.

Can it connect to our own software?

Yes. If your system has an API (most CRMs, inventory, point-of-sale and scheduling tools do), we build the connection so Ari can look things up there and, where you allow it, act on them. Each connection is enabled only in the chats you choose.

Which AI does it use?

You choose: Anthropic's Claude or Google's Gemini, and you can mix them — a fast model for everyday questions, a stronger one for harder work.

See it with your own team

Book a 30-minute demo.

We'll set up a sample chat with a few of your real procedures, so you can see how your people would use it.

Your request is ready